Privacy Policy

Stages (“Stages,” “we,” “us,” or “our”) operates the Stages platform at stages.fyi. This Privacy Policy explains how we collect, use, disclose, and protect your information when you use our Service.

Waitlist entries

• Email address: required to join the waitlist
• Name and organization: optional fields collected at sign-up
• Timestamp and source: when you joined and how you found us

Speaker profiles

• Contact information: email address and name
• Profile details: photo, bio, positioning statement, topic tags, social URLs, fee range
• Audience preferences: demographic preferences and event-type fit signals
• Availability: calendar availability you provide
• Public profile slug: your vanity URL on the platform

Organizer accounts

• Contact information: email address and name
• Organization details: organization name and event details
• Internal notes: notes you create about speakers or bookings

Agency accounts

• Contact information: email address and agency name
• Billing contact: billing contact information for the agency
• Managed speakers: roster of speakers managed by the agency

Audience feedback

• Ratings and comments: overall rating, optional topic ratings, written comment
• Respondent identity (optional): respondent name and email address, if voluntarily provided (used only for dispute resolution)
• Engagement reference: the engagement code linking feedback to a specific event and speaker

Information collected automatically

• Usage data: pages visited, features used, time spent, referring URLs
• Device data: IP address, browser type, operating system
• Cookies and similar technologies: session tokens, analytics identifiers

Payment information

When a payment processor is engaged, billing details are processed by that provider; we do not store full card numbers (cards are tokenized by the processor). A payment processor integration is currently pending.

Fee and booking data

If you use Stages’ fee-tracking features, we may collect: fee amounts from your negotiations and bookings on the platform (listed ranges, offers, counteroffers, contracted and paid amounts); fees you self-report for gigs, whether booked on or off Stages; fields we extract from fee-related documents you choose to upload (such as contracts, invoices, 1099s, or booking confirmations); and, only if you explicitly connect and authorize it, booking-fee-relevant details from a connected email, calendar, or accounting account. We never collect the general content of a connected account beyond the specific fee and booking fields disclosed at the time you connect it. See our Fee Data Consent Covenant, linked from our fee methodology page, for the specific rules for each of these data types, including how to opt out and request deletion.

Fee documents

If you upload a fee-related document (such as a contract, invoice, 1099, or booking confirmation), we extract and store specific fields from it, including amount, currency, event, and counterparty, to support your fee record. The uploaded file is retained only as long as needed to support that record’s verification and is visible only to you and to the automated process that reads it; it is never shared with any other party.

We use the information we collect to:

• Create and maintain your account and speaker profile
• Provide, operate, and improve the Service
• Match you with relevant speaking opportunities
• Generate AI-drafted pitch content for your review and approval
• Submit approved pitches to CFP platforms on your behalf via the AI submission agent
• Display audience feedback on speaker profiles and provide aggregated insights
• Compute private fee guidance for you from the fee data described above, and, where minimum sample-size and anonymization thresholds described in our fee methodology are met, contribute your fee data (never individually identifiable) to aggregate market benchmarks such as a public fee index shown to other users
• Send transactional emails (account activity, billing, pitch status)
• Send product updates and marketing communications (you can opt out at any time)
• Detect and prevent fraud, abuse, and security incidents
• Comply with applicable laws and regulations

We do not sell your personal information.

We do not sell your personal information. We may share it in the following limited circumstances:

With service providers

We share data with the following third-party service providers who help us operate the Service. Each processes data only as directed by us and is subject to confidentiality obligations.

• Clerk: user authentication and session management; processes email address, name, profile photo, social-login identifiers, and session tokens.
• Supabase: primary database and file storage; processes all profile data, pitches, opportunities, audience feedback, and application metadata.
• Resend: transactional and broadcast email delivery; processes email address and email content.
• Browserbase: automated browser submission agent; processes approved pitch content and target form data on the speaker’s behalf when submitting to CFP platforms.
• Inngest: background job orchestration; processes job metadata and job-input payloads (e.g., pitch drafts, scoring inputs).
• Vercel: application hosting and edge functions; processes request metadata (IP address, user-agent), logs, and cached pages.
• Anthropic: AI language model (Claude); processes pitch content, speaker profile data, and opportunity descriptions to generate pitch drafts and improve submission quality.
• Meilisearch: search index; processes indexed speaker profile and opportunity data to power search functionality.

The following services are integrated into the product and process data only when configured (i.e., when the corresponding API keys are provisioned): People Data Labs (professional profile enrichment during speaker profile bootstrap: processes public LinkedIn and professional data); OpenAI (semantic search embeddings: processes document text to generate search vectors); Serper.dev and Perplexity (Speaker Score visibility probes: processes speaker name as a search query to calculate AI footprint metrics).

Calendar and conferencing integrations (Google Calendar, Zoom)

If you choose to connect a calendar or conferencing account, Stages accesses that account only to provide the scheduling features you use:

• Google Calendar (Google OAuth scope calendar.events), with your authorization, we read your events to detect conflicts and show accurate availability, and we create, update, and delete the meetings and booked calls you make in Stages so both calendars stay in sync (including Google Meet links on booked calls). We only create or modify events that originate from your actions in Stages or that carry our internal voices_event_id tag; we do not read, store, or share the contents of your unrelated personal events beyond the free/busy information needed for conflict detection.
• Zoom (scope meeting:write), with your authorization, we create a Zoom meeting on your behalf when you book or schedule a call, and store the resulting join link and meeting ID against that booking. We do not access your other Zoom meetings, recordings, or contacts.

OAuth tokens for these integrations are encrypted at rest and are deleted when you disconnect the integration or delete your account. You can revoke access at any time from your account settings or from your Google or Zoom account security settings.

Limited Use. Stages’ use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements. Calendar data is used solely to provide the user-facing calendar and booking features described above, is not transferred to others except as necessary to provide those features or as required by law, is not used for advertising, and is not read by humans except with your explicit consent, for security or legal purposes, or to comply with applicable law.

When a payment processor is engaged, this section will be updated with the processor’s name and the data categories they process (typically name, billing address, and payment method tokens, not full card numbers).

Connected accounts for fee data

If you explicitly opt in, Stages may connect to an email, calendar, or accounting account you authorize to identify booking-fee-relevant information, such as a booking-confirmation amount or invoice total. We extract only the specific fee and booking fields needed for this purpose, never the general content of your inbox, calendar, or accounting ledger. You can disconnect at any time from your account settings, which immediately stops further extraction and deletes any unprocessed raw content tied to that connection. This is separate from, and narrower in purpose than, our existing Google Calendar and Zoom scheduling integrations described above.

Aggregate fee and pricing data

We may publish aggregate statistics derived from fee data contributed by many speakers, such as median or percentile fee ranges by topic, format, or industry, and reports such as an annual fee survey. These aggregates never identify an individual speaker or organization and are only published once a minimum contributing sample size is met, as described on our public fee methodology page.

Audience feedback sharing

Organizers who have booked a speaker through Stages may view summary audience feedback for that speaker. Individual respondent names and emails are not shared with organizers.

Public profile information

Your speaker profile, including name, photo, bio, topics, and testimonials, is publicly visible by default. You control what information appears on your profile.

With other users

When you submit pitches to organizers, request or receive testimonials, or participate in platform interactions, relevant information is shared with those users as part of normal platform operation.

Legal requirements

We may disclose your information if required by law, subpoena, or government request, or if we believe disclosure is necessary to protect the rights, property, or safety of Stages, our users, or others.

Business transfers

If Stages is acquired, merged, or undergoes a change of control, your information may be transferred as part of that transaction. We will notify you via email or a prominent notice on the Service before your data is transferred and becomes subject to a different privacy policy.

We use cookies and similar technologies to maintain your session, remember preferences, and analyze usage. You can disable cookies in your browser settings, but some features of the Service may not function properly without them.

We do not use third-party advertising cookies or sell data to advertisers.

We retain your personal information for as long as your account is active or as needed to provide the Service. If you delete your account, we will delete or anonymize your personal information within 90 days, except where we are required to retain it for legal, accounting, or fraud-prevention purposes.

We implement industry-standard security measures including encryption in transit (TLS), encryption at rest, access controls, and regular security reviews. However, no system is completely secure. We cannot guarantee absolute security of your data.

Depending on your location, you may have the following rights:

• Access: request a copy of the personal data we hold about you
• Correction: request correction of inaccurate data
• Deletion: request deletion of your personal data
• Portability: request your data in a machine-readable format
• Opt-out: unsubscribe from marketing emails at any time via the link in any email

To exercise any of these rights, email us at info@stages.fyi. We will respond within 30 days.

The Service is not directed to children under the age of 13. We do not knowingly collect personal information from children under 13. If you believe we have inadvertently collected such information, please contact us and we will delete it promptly.

Stages is operated from the United States. If you access the Service from outside the United States, your information will be transferred to and processed in the United States. By using the Service, you consent to this transfer.

We may update this Privacy Policy from time to time. We will notify you of material changes via email or a notice in the app at least 14 days before they take effect. Your continued use of the Service after changes take effect constitutes acceptance of the revised policy.

Questions, requests, or concerns about this Privacy Policy? Reach us at info@stages.fyi.

Stages
Orlando, Florida, United States